Privacy Policy

Please read the following policy which explains how we collect, use and handle the personal information that we receive from you when you use this website. 

Who we are

Scottish Futures Trust Limited, (Company Number SC348342) with registered address at 11-15 Thistle Street, Edinburgh EH2 1DF is the data controller and responsible for your personal data.

How we use your personal information generally

This privacy statement explains how we collect and use personal information about you. In general terms, we collect and use personal information to:
• administer, manage and develop our business;
• provide information about us and our work;
• verify your identity where this is required;
• create an online member account to allow you to select technologies;
• contact you by post, email or telephone;
• understand your needs and how they may be met; and
• maintain our records.

Subscribing

You can subscribe on the website to receive information from us, including briefings, blogs and press releases. You can unsubscribe at any time by clicking on the “click here to unsubscribe” link provided in our emails or by contacting us direct at: mailbox@scottishfuturestrust.org.uk

Security

Our website is hosted on servers in the European Economic Area - We do not transfer your personal data outside the European Economic Area.

We employ appropriate security measures to help protect your personal information and guard against access by unauthorised persons. Information storage is on secure computers in a locked and certified information centre and the information is encrypted wherever possible. We undergo periodic reviews of our security policies and procedures to ensure that our systems are secure and protected. However, as the transmission of information via the Internet is not completely secure we cannot guarantee the security of your information transmitted to our website.

Collection of Data

Visitors to our website are generally in control of the personal data shared with us.  We may capture limited personal data automatically via the use of cookies on our website.  Please see our Cookies Policy for more information.

The only personal data that we collect from you is your email address and any other information that you give us, such as your name, contact details, job title, username, password, as well as your interests and preferences. This data may be collected, for example, when you subscribe to updates from us or create an online account.

Our Use of Personal Data

When you provide personal data to us, we will use it for the purposes for which it was provided to us as stated at the point of collection (or as obvious from the context of the collection).  Typically, personal data is collected to:
• register for participating in programmes and toolkits operated by SFT, including the creation of an account on our website;
• subscribe to updates;  
• enquire for further information;
• distribute requested reference materials; and
• aggregate data for website analytics and improvements.
Unless we are asked not to, we may also use your data to contact you with information about SFT’s work and other information which may be of interest to you.  Should you subsequently choose to unsubscribe from mailing lists or any registrations, we will provide instructions on the appropriate webpage, in our communication to you, or you may contact us by email: mailbox@scottishfuturestrust.org.uk

Our website does not collect or compile personal data for the dissemination or sale to outside parties for consumer marketing purposes or host mailings on behalf of third parties. 

Basis for Processing

The processing of personal data is required for the proper performance of our public function, performance of contract and/or where you have consented to SFT processing your personal data.

Retention of Data

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

Your rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data which are as follows:
• The right to request access to your personal information, be informed about the processing of your personal information and receive a copy of the personal information we hold about you. We are obliged to respond to any such request within one month of receiving a request, subject to limited exceptions.
• The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed.
• The right to object to processing of your personal information.
• The right to restrict processing of your personal information.
• The right to have your personal information erased (the “right to be forgotten”).
• The right to move, copy or transfer your personal information (“data portability”).The right to withdraw your consent to processing (if consent is relied upon by us to process the personal data).
• Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you.

If you wish to exercise any of the rights set out above, please contact us using the contact details below.

Contact information and further advice

Should you have any questions regarding the use of your data or this policy, please contact us by the following methods:

In writing: Data Protection Officer, Scottish Futures Trust Limited, 1st Floor, 11-15 Thistle Street, Edinburgh, EH2 1DF By email: mailbox@scottishfuturestrust.org.uk

Complaints

We seek to resolve directly all complaints about how we handle personal information. Our complaints procedure can be accessed here. You also have the right to lodge a complaint with the Information Commissioner’s Office:
Online: https://ico.org.uk/global/contact-us/email/
By phone: 0303 123 1113
By post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF